Procurement Coordinator (Lakewood)

We are currently recruiting to fill the position of Procurement Coordinator. In this role, you will be responsible for the preparation and administration of Public Works construction Contracts, and Personal, Professional, and Purchased Services Agreements, including both pre-award and post-award contract functions. At Pierce Transit, the Procurement Coordinator serves as the point of contact for communication, issue resolution and partnership with external agencies and provides contract administration mentorship, training, education, and guidance to Agency staff, outside agencies, members of the public and other representatives. We are in search of candidates with experience providing high-level procurement and contract processing with subject matter expertise in public works and other types of contract administration.

If you’re not currently living in the Lakewood-area, that’s not a problem! We may be able to help with reimbursing up to $2,500 in moving expenses for those who physically relocate their primary residence to the Pierce/King/Thurston County area (substantiated with receipts). Washington State was recently recognized as being number 1 in the nation for quality of life; read more about that here.

BENEFITS:
At Pierce Transit, our employees’ health is important to us too! That’s why we offer two on-site employee fitness rooms and an incredible Wellness Program in addition to excellent medical, dental, and vision packages.

If your career goals change while you are employed, we are here to help. Pierce Transit offers $5,000 per year (up to a total of $18,000) in Tuition Assistance after your one-year anniversary. Certifications, and career skills must be connected to a job at Pierce Transit.

All Pierce Transit employees are required to participate in the Washington State Public Employees’ Retirement System (PERS). Pierce Transit offers two Public Employees Retirement System (PERS) plans to choose from, PERS2 and PERS3, as well as a matching program for 457 deferred compensations.

Employees are not covered under the Social Security System except for a 1.45% payment for Medicare.

Pierce Transit provides an ORCA Card benefit for each employee and a family member. This benefit provides free access to service on Pierce Transit, Sound Transit, Community Transit, Everett Transit, King County Metro, Kitsap Transit, Seattle Monorail, Seattle Streetcar, King County Water Taxi and Kitsap Foot Ferry.

PAID LEAVE:
Full-time Pierce Transit employees receive 11 paid holidays, 2 personal paid holidays, 6 days of major sick leave, 22 days of paid time off (PTO) per year, and the ability to earn up to 2 Wellness Days by participating in a qualifying wellness activity and the annual survey. PTO accrual rates increase per policy.
Essential Functions
The following functions are not intended to serve as a comprehensive list of all duties performed in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Develops, implements and facilitates procurement and contract administration processes and functions for Agency-wide public works construction, architectural and engineering purchased services contracts, and rolling stock to ensure compliance with Agency Federal and State laws and Federal Transit Administration (FTA) contract regulations and requirements.
Serves as Agency procurement subject matter expert by consulting with Agency staff, team members and stakeholders in planning, developing strategies and determining procurement means and methods.
Develops, revies and edits boilerplate documents such as solicitations, contracts, terms and conditions, letters and forms for inaccuracies and inconsistencies.
Research cited references to RCW, WAC and/or CFR.
Assists with development, review, revision and implementation of procurement manual, and related policies and procedures.
Provides technical expertise, training and guidance to Agency staff.
Oversees the procurement and administration of assigned contracts
Coordinates, reviews, and tracks contract requirements, terms and conditions, and special provisions to ensure fiscal integrity and adherence to contract terms, agency policies, and federal and state laws and regulations.
Assists with invoice review and approval.
Issues contract amendments and change orders, monitors contract expiration dates and verifies bonding and insurance to meet specific project requirements; ensures compliance with local, state, and federal laws, including, but not limited to intents and affidavits, prevailing wages, contractor qualifications, licensing, contractor apprenticeship compliance, certified contractor payrolls and debarments.
Participates in the development of contract changes, audits and other contractual issues.
Makes recommendations and processes contracts using non-competitive processes.
Partners with the Project Management Office to conduct pre-bid and pre-construction meetings.
Identifies potential bidders from the MRSC Roster, including small and diverse businesses.
Advertises the bid opportunities through websites, local newspapers and Builder’s Exchange of Washington.
Leads the evaluation team through review and scoring of proposals for service agreements and selection of service provider.
Prepares and issues contracts for services and construction.
Assists with administration of Pierce Transit’s Disadvantaged Business Enterprise (DBE) Program to ensure that Pierce Transit complies with all provisions of 49 CFR Part 26. Assists with developing, implementing and monitoring the DBE including gathering and reporting statistical data as required by the Department of Transportation (DOT).
Participates in regional small and diverse business public procurement outreach events.
Serves as a technical resource and assists or advises internal staff, agencies, the general public, and/or other representatives regarding requests for information and/or inquiries.
Displays regular and consistent attendance.
Performs related work as required.
Qualifications
Minimum:

Bachelor’s Degree in a related field, and
Five (5) years of experience in public works contract administration.
Experience may be substituted for education on a year for year basis.
Desired:
Public sector experience desired.
Knowledge, Skills, Abilities:

Knowledge of:
Public procurement principles, procedures, and methods
Applicable federal, state, and local policies, laws, and regulations
Cost accounting principles and practices
Public Works Construction contracting processes, principles, and methods
Business English
Standard office procedures
Applicable software applications
Skill in:
Performing a variety of duties, often changing from one task to another of a different nature (multi-tasking)
Communications (verbal and written)
Customer service
Contract negotiation
Organizational/time management skills
Attention to detail
Computer and database skills
Ability to:
Plan, implement, and complete projects
Research and interpret complex contractual documents
Analyze and interpret fiscal, statistical, and related information
Establish and maintain effective working relationships
Conduct research and prepare reports and documentation
Meet schedules and deadlines of the work
Follow verbal and written instructions

COMPETENCIES
Regularly meets expectations for work schedule, accomplishing assignments, and serving as a source of supply and support for the department, customers, and/or the organization.
Demonstrates responsibility for, and handles accurately, the details associated with one’s work.
Working effectively and productively with others, sometimes in a team setting. Working cooperatively, effectively and productively with internal and external customers.
Speaks, writes, and listens effectively in a variety of circumstances, sharing information and ideas with others.
Knowledgeable of appropriate data collection policy and procedures, filing systems, data management systems, and programs.
Effectively and reliably accomplishing assignments and fulfilling the position responsibilities with minimal supervision, taking responsibility for personal work tasks.
Produces a regular volume of output processed.
Licensing, certifications & other legal requirements
Individuals must pass a background check.
Physical requirements:
The position involves sedentary work, such as exerting up to 10 lbs. of force occasionally, a negligible amount of force frequently, or constantly having to lift, carry, push, pull or otherwise move objects.
Involves sitting most of the time, with common physical demands involving desk or office related work.
Working conditions:
This position works in an office environment relatively free from unpleasant environmental conditions or hazards.
Supplemental Information
Education
Any required education must come from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent.

Application Instructions
To be considered for this vacancy, you must apply online:
The online application must include a chronological work history and/or education, applicants (A resume will not substitute for completing the employment history section of the application)
A letter of interest that clearly describes how you meet the qualifications as listed for the position in order to be considered.
At least 3 professional references to include a current or recent supervisor with names, phone numbers and email addresses.

READ THE FOLLOWING INFORMATION COMPLETELY:
Carefully review your application for accuracy, spelling and grammar before submitting.
Please ensure that your work history has been updated to include employment end dates as applicable.
The initial screening of applications will be solely based on the information provided in the supplemental questions and the content and completeness of the “work experience” and “education” sections of your application at www.piercetransit/careers/.
A resume will not substitute for completing the “work experience” section of the application.
All information may be verified and documentation may be required.

For questions regarding this recruitment or assistance with the application process, please contact Pierce Transit Employee Services @ 253-581-8095 or @ jobs@piercetransit.org

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Pierce Transit Is An Equal Employment Opportunity Employer
Pierce Transit has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Pierce Transit’s Equal Employment Opportunity (EEO) policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay and all other forms of compensation, including benefits, and all other terms and conditions of employment.